Individuals applying for membership or accreditation or examination of/by CILT and for acceptance for membership and registered title must provide personal data so that their applications can be considered in line with the assessment criteria used by CILT which is in the context of the statutory obligations of CILT and in accordance with the various international agreements to which CILT is committed. 

The data requested by CILT relates primarily to the individual applicants contact information and details of their qualifications and work experience.  

Once individuals have been elected to membership or registered title, the data will be retained as CILT has a legal obligation to maintain a register of Chartered Members and the other registered titles, license’ and award.  

Individuals may also provide bank or credit card details in order to pay the application fee, exam fee, registration fee, annual subscription or any other payments.  

If an individual resigns from membership or is removed from membership for non-payment of subscription their records will be retained on the register for a period of 3 years. This is in order to keep a record of the titles awarded and in the case that they request to be reinstated, to save them the inconvenience of again going through the assessment process, submitting qualification certificates, attending professional interviews etc.  

Information related to license, certificates, awards and other achievements will be retained for the duration of the validity of the license, certificate, award and other achievement for the purpose of validation. Data related to expired license, certificates, awards and other achievements will be retained for 5 years after expiry to ensure sufficient access for HSA investigations and renewal of returning candidates.  

Where an individual requests the modification or removal of information that could impact the validity of a license, certificate, award or other achievements the individual will be advised and consent to the changes will be recorded before the data is amended.  

CILT will on occasion communicate important regulation updates or seek customer service feedback from lapsed members and their data will be used for this non-commercial purpose.   

If after 3 years they have not requested to be reinstated, their details will be removed from the register and will be archived to an offline system. This system will only be assessed if needed and then with limited access. At no time will the offline system be accessible externally. 

For individuals who have commenced the membership application process but have not completed the process or were not successful in the process their data will be retained for a period of 3 years in case they wish to reapply for membership.